Privacy Notice for Visitors
Privacy notice for visitors (in accordance with Article 13 of EU Regulation 679/2016)
This personal data protection notice explains how Vertiv, as data controller, processes the personal data you provided when you entered Vertiv’s premises.
Personal data processed
The personal data we collect regarding you consists of images taken of you by the video surveillance system on Vertiv’s premises and your personal details (name, date, and place of birth), contact details, your employer and your entry and exit times recorded in the document provided to you on arrival.
Purposes of the processing
Processing of personal data referring to you as a guest with access to Vertiv’s premises is done exclusively to permit and control your access for security purposes and to protect Vertiv’s property.
The legal bases for processing personal data are: to exercise legitimate interests in processing your personal data (e.g., to protect Vertiv’s property); to take pre-contractual steps at your request (e.g., meetings with Vertiv personnel for business) and to fulfil legal obligations (e.g., to have a record of all the people on Vertiv’s premises).
Nature of providing the requested data
Providing your personal data is required for the above purposes; therefore, refusal to provide the requested data may prevent you from entering Vertiv’s premises.
Methods and place of processing and place of storage of personal data
Your personal data will be processed in accordance with the principles of correctness, lawfulness, and transparency.
Rest assured that we maintain appropriate security, technical, and organizational measures that ensure a level of security appropriate to the risk of unauthorized access to and accidental or unlawful destruction, loss, alteration, and unauthorized disclosure of, personal data transmitted, stored, or otherwise processed.
Your personal data will be processed manually (e.g., through the form provided at the time of your access) or electronically using automated tools that ensure the security and confidentiality of the data.
Your processed data are stored at our registered office or at the office of any external providers we entrust to store personal data. If you wish to know the list of our external providers, please contact us.
We will process only personal data necessary for the above purposes. The people authorised to process personal data will immediately delete or make anonymous personal data that are unnecessary for the above purposes.
Data retention period
The personal data you entered in the form provided at the time of entry will be retained by Vertiv for one year, after which time they will be deleted or rendered anonymous.
Personal data processed on video surveillance systems are stored for a maximum of twenty-four hours, unless requested by judicial authorities or the police, in which case they will be destroyed as soon thereafter as possible.
Data dissemination, sharing and communication
Your personal data will be accessible to porter's lodge staff, employees, and guards of Vertiv, who we have authorized to process this data. Vertiv may also appoint data processors authorized to carry out surveillance and reception activities, as well as maintenance of the video surveillance system.
For security purposes and to protect Vertiv’s property, Vertiv may provide your personal data to law enforcement authorities and judicial authorities, who operate autonomously as independent data controllers.
The list of these authorities is kept up-to-date, and you can access it at our office on request.
Right to access, correct, and supplement data and to object to and submit complaints
You have the right to obtain confirmation of the existence or non-existence of personal data relating to you.
You also have the right to be informed of the following:
- the origin of the personal data
- the purpose and methods of data processing
- the logic applied to the data processed electronically
- the identity of the data controller and data processors
- the identity of the individuals or categories of individuals to whom your personal data may be sent to or who may acquire your data as appointed representatives of our company in your country of residence or as individuals authorized to process your data
You also have the right to:
(a) have your data updated, corrected, and supplemented
(b) have the processing of your personal data restricted to the scope of the consent you gave by accepting this notice
(c) have any unlawfully processed data erased, made anonymous, or blocked
(d) require a declaration attesting that the people/companies we communicate or disseminate your data to have been notified and given full details of any of the operations under points (a) and (b) having been carried out, unless this proves impossible or implies an effort that is clearly disproportionate to the right to be protected
(e) obtain, in a structured format commonly used and readable by electronic devices, the personal data you give us, and to have the data transmitted, directly or through Vertiv, to another data controller (known as data portability)
You also have the right to object, in whole or in part, to:
- the processing, on legitimate grounds, of your personal data, including data relevant for the purposes they were collected
- the processing of your personal data to carry out profiling, to send you advertising material and direct sales messages, and to conduct market or commercial communication surveys
To exercise your above rights, please email our Data Protection Officer at: email@example.com.
If you believe that we or a person/company we have communicated your data to has violated your rights, you may file a complaint with the Data Protection Authority in your country and other competent supervisory authorities.
Contact details of the Data Controller and Data Protection Officer
Vertiv acts as the Data Controller of your personal data, whose global headquarters is located at: 1050 Dearborn Drive, Columbus, Ohio 43085, USA. Please email firstname.lastname@example.org to contact us in this respect.
If you need more information on how to exercise your above rights, please contact the Data Protection Officer, Dott. Donato Eugenio Caccavella, at email@example.com.